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How do you keep track of the product documentation of your kitchen equipment?

post #1 of 6
Thread Starter 

Being a good chef has a lot to do with being organized. I love cooking and I understand the importance of having the best equipment in my kitchen. That's why I also think that it's really important to have an inventory of all the electronic products that I own in the kitchen and keep track of its documentation, such as the receipts, the manuals, the warranties, etc. Until now, I've been using a classic 3-ring binder, but this takes space and frankly isn't that easy to use when you are looking for a specific document. I've been looking at some paperless alternatives. 

 

I started using Evernote (https://evernote.com/), it's really useful to storage all the documentation. However, it's not specifically for products and tends to end up a bit messy. I've recently tried Unioncy (https://www.unioncy.com/) that automatically creates a catalog of your products from the information in your receipts, backs up a copy of the original one, stores the users manual of the product and also tracks each product warranty.

 

How do you currently manage the documentation of your kitchen equipment? Have you ever tried one of these paperless systems? Do you know any other paperless alternative? 

 

Thanks!

post #2 of 6

I have an organizer box that's right there with my cookbooks where my printed manuals and documentation for my kitchen counter top gear goes.  For large appliances, I have a folder in my file cabinet labeled Kitchen. That's where my Dishwasher, Oven, Stove and such docs are. 

 

I have pdf manuals on my network server which I can get to from an computer, phone or tablet in the house. I don't cloud store these as there simply isn't much need to reference them much. I usually only reference them or the physical docs when I'm ordering parts. I add all commonly replaced parts (water filters in the fridge, belt sizes for heating and cooling, specialty lightbulbs (actually have all the lightbulbs in the house arranged by room and type) all in an Evernote Notebook for home maintenance. When I sell my house, I'll copy that out for the new owner. 

 

I use Evernote a lot. If you use the Tags, Notebooks and Stacks features, there's no reason for it to get messy at all. Evernote will store and display pdfs, can also search them for you without opening them making it easy to find stuff. 

 

I've taken to tweaking my tags and such in those waiting moments. I can update the latest few notes, delete outdated content in those otherwise wasted unproductive  brief times. 

Palace of the Brine -- "I hear the droning in the shrine of the sea monkeys." Saltair
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Palace of the Brine -- "I hear the droning in the shrine of the sea monkeys." Saltair
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post #3 of 6

I don't really understand the enthusiasm for some kind of a computer system. We did an $80K remodel of our condo about 12 years ago (spent half of it in the 8' x 13' kitchen)  and I put everything in a metal letter-size file box about 8" deep. The shipping papers,  invoices, manuals, repair part invoices if any, and any other relevant papers have gone into their own folder by item. I was very careful to make sure I had every piece of paper I might ever need, and the little box is stowed on a shelf in the closet, ready for reference at any moment.  It even has a carrying handle on the top. It's worked fine for 12 years.

 

And, it's not that I am computer-shy.  Been using 'em for more than 40 years. ;)

 

And, it's one hell of a kitchen.  Custom solid maple cabinets, granite counters, very nice (but not faux-commercial) appliances, big three-door fridge, tile floor, etc,etc. Spend most of my time there. Only gripe- we're not allowed gas appliances, so I've got an expensive glass-top cooktop.  Looks GREAT, cooks like... well, never mind. :mad:

 

Mike

travelling gourmand
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travelling gourmand
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post #4 of 6

Three ring binder.

post #5 of 6

filing cabinet - always have always will!

post #6 of 6

My documents and warranties are stored in the very finest legal document expanding file case, specially imported from China and made of the very best recycled plastic, and available at Office Despot for the low price of $4.99.  It's stuffed in the office and I drag it out once in a while if I need information.

 

I don't see the need for computer storage.  Last year I needed to replace the filter strain basket and assembly on the under-counter hi-temp dishwasher.  Grabbed the manual, found the exploded diagram of the that assembly, jotted down the parts number and I was off.

...."This whole reality thing is really not what I expected it would be"......
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...."This whole reality thing is really not what I expected it would be"......
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