I have a question about a party I'm planning.
Perhaps a bit more information? If you are not cooking the food, are you really considered the caterer?
From your post, the job sounds more like Event Coordinator however you will be serving and cleaning up as well?
Anyway, with the information given, $800 divided by 5.5 hours divided by 3 people comes to over $48 per hour if I did the math correctly.
That seems quite expensive for serving and cleaning up. The bartender will be getting tips as well, yes?
So with the situation as posted, $800 is too much.
I assume you have to take a 24 hr. liability ins. rider to cover cars. prob. $ 80. -$100.
3 servers yadda. There would probably be a $ 350. Valet minimum anyway. 35 cars @ 10. is normal.
Let's see, 3 for 5.5 hrs.
assume incoming and outgoing Valet will be before and after the 5.5. I don't know. An hour running before and an hour running after? If this is not a tipping bunch, not sure $ 800. is enough. Wouldn't be enough in my neighborhood
Okay, I'm getting a bit schooled here as I don't know catering management too well. That's all to the good. I hate learning the hard way.
But I'm still curious about the OP's status. If they aren't doing the food, are they the caterer or an event planner? Who's hiring whom and for what? Wouldn't the caterer be hiring the server, bartenders and cleanup people?
24 hour insurance rider for the cars? I didn't' even know you could do that or would need to.
Anyway, I'm looking forward to learning more.
I think the first thing we need from you (the OP) is either a breakdown or at least a total of your actual incurred
costs here, before yours and your helpers labor time is even considered, (and your company's profit on top of that)
just as in catering you would first list out your food costs and other fixed and variable expenses, both direct and
pro-rated. In this case, as mentioned above, insurance for the valet provision would need to be written in, just as
liability ins would be if you were prepping/ providing food. Once you have those figures, you can add in what y'all
want for your 6 hours work, plus your planning time, etc.
Also as mentioned above, we're unclear as to who IS providing the food-- their family and friends, or some other
caterer, so to me it begs the crucial question as to who is to be held responsible for the quality/safety of that food
from the time you take control of it to the time it finds the guest?
As server/valet/bar you logically shouldn't be, but that doesn't mean you won't--my concern is that if you're a
licensed caterer, serving food that someone else (especially if unlicensed) made ,and there's a problem, I'd hate to
see you being the one holding the bag. If this is a possible issue, you might want something signed by the client,
legally absolving you of that liability. If it can even be done,depending on the actual facts here.
It's a very common practice here that a Party Planner plans the function. Bring in a outside chef (usually a good named one ) with food. Depending on size, sometimes supplying service and valet
internally if it's within the realm, instead of contracting out those services.
Someone has to stay on valet duty at all times for late arrivals and early departures.
Might just stand there counting volkswagons all evening but the owners will want to know that someone will be in control of their cars and keys at all times.
Maybe the bartender can be relieved after cocktail hour (the servers can take over the odd alcoholic beverage along with wine service for their tables) and go take the babysitting task.
@chefwriter brought another concern (IMO) .... unless it is a charity function and all the tips are being donated back to the cause a tip jar (again IMO) on the bar top is tacky.
Unless the customer has been living under a rock there will be a tip out to divy up at the end of the nite.
This is a great opportunity for your young company to grow.
There will be a few mistakes but correct them with a smile and learn from them.
I am kinda excited for you !
5 hours service 2 hour setup with travel minimum 2 hours cleanup and breakdown 1 hour in reserve. ==10 hours 3 people plus valet service another hour minimum 11 hours x 3 people $800.%3 I $266. each % 11 hours minimum each is 24.18. per hour You work cheap .Plus the next day you will sleep all day. '''Good Luck great to be young''' A chef or a caterer doing valet? what kind of caterer are you?