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Does anyone have a template or a list they use for offsite caterings. I realize each gig is different, just looking for ideas

Thanks

RJ
 

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I have a list I've used for years and just revised it on excel. I don't know how to send it other than email as it has the file extension of xls. If you contact me with your address I'll send it to you for some ideas.

Chef Curmudgeon

"What happens to the hole when the cheese is gone?" Bertolt Brecht
 

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I don't have a preset one, which is kinda stupid on my part.....I generally take the supply list from the rental company and add what I'm bringing...make it bold and try to keep shtuff separate at the end of the night.
This last party I had supplies from 4 venues....oh man, the linens came from a restaurant, the bulk came from the rental co, the cambro, bus tubs and assorted smallwares came from me....the water stand came from the bride.
we only needed to shuffle a couple of times and NOTHING was lost!!! always a good thing.
I bought tongs, spoons, cocktail trays, large silver bowls and trays, 100 wine glasses, pebble bowls of varing sizes,chafers. liquid and food cambros, several hundred glass 7" plates......the plates were a mistake, the rest are paying for themselves..... every time I have a large event I buy more equipment....
 

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One night after losing the very last expensive clawfooted tong, I sat down at the computer and put together a list of my equipment that was most used.

I'm thinking this would have to be done somewhat an on individual basis..I derived my first one from a bartender that used to work for me, and just
plugged in my specs.

Very easy to do...I have three columns with an In and Out behind each item.
These are checked by the head staffperson, theoretically, before coming back. I still lose a spoon here, a small bowl there, but certainly not as often.
The great part about having one person checking in and out, if the staff person leaves something at an event, they have to go back and pick it up on their time. So you can imagine how many times this doesn't happen. Most of the expensive stuff (silver trays, one of a kind buffet pieces)I have marked with three dots of bright red nailpolish on the underside. Not many rental companies or clients do that, so my staff immediately knows what is what!!!
 

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Great ideas!! I just have to add a return column on my list. I used an electric pencil and etched our initials on the bottoms or wherever I could on all of my equipment. The red nail polish never occurred to me as I don't usually use it. Having your equipment marked lessens the chances of mistakenly bringing back something not belonging to you also
 

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I have a list I've used for years and just revised it on excel. I don't know how to send it other than email as it has the file extension of xls. If you contact me with your address I'll send it to you for some ideas.

Chef Curmudgeon

"What happens to the hole when the cheese is gone?" Bertolt Brecht
I know some forums do not like replies to old posts. If this is too old please forgive me, but I would like a copy of the spreadsheet as well if possible at this late date. [email protected]
 
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